Accounts payable (AP) services manage a company’s obligations to suppliers and vendors—ensuring invoices are received, validated, approved, recorded, and paid on time while maintaining controls and supporting cash-flow management.

What AP services cover

• Invoice receipt and capture: receiving invoices (paper, email, portal), scanning/OCR, and extracting data.

• Invoice validation: matching invoices to POs, receipts, or contracts (2-way/3-way matching) and verifying amounts, terms, tax, and vendor details.

• Approval workflow: routing invoices to the right approvers, tracking approvals, and enforcing spend/authorization policies.

• Data entry and coding: posting invoices to the general ledger with correct GL codes, cost centers, and payment terms.

• Payment processing: scheduling payments, initiating ACH/wire/checks/cards, and managing payment runs to optimize cash flow and take discounts.

• Vendor management: onboarding, maintaining vendor master data, managing bank details, handling inquiries, and resolving disputes.

• Expense reimbursements and corporate card reconciliation: processing employee expenses and reconciling card statements.

• Credit memos and supplier statements: applying credits, reconciling supplier statements, and resolving discrepancies.

• Accruals and month-end close support: preparing AP accruals, aging schedules, and reports for financial close.

• Fraud prevention and controls: duplicate-checking, segregation of duties, supplier verification, and approval controls.

• Reporting and analytics: aging reports, cash requirements, days payable outstanding (DPO), spend analysis, and KPIs.

Benefits

• Improved vendor relations and timely payments.

• Better cash-flow management and optimized payment timing (capture discounts).

• Reduced late fees, duplicate payments, and fraud risk.

• Streamlined month-end close and more accurate financials.

• Operational efficiency and lower AP processing costs.

Common challenges

• High exception rates from mismatches or missing documentation.

• Duplicate or fraudulent invoices.

• Long approval cycles delaying payments.

• Poor vendor master data causing mispayments.

• Manual processes causing high cost-per-invoice.

What AR services cover

• Invoicing and billing: prepare and deliver accurate invoices (paper, email, EDI) per contract/PO terms and pricing.

• Credit management: customer credit checks, credit limits, terms setting, and onboarding.

• Collections and dunning: monitoring aging, sending reminder notices, negotiating payment plans, and escalating overdue accounts.

• Cash application: posting incoming payments (checks, ACH, wire, card, lockbox) to customer accounts, matching remittances, and clearing short pays.

• Dispute and deduction management: investigate and resolve billing disputes, chargebacks, and unapplied cash; process credit memos and adjustments.

• Receipts and unapplied cash resolution: identify and clear unidentified payments.

• Customer account reconciliation: reconcile customer statements and aging to subledger.

• AR reporting and analytics: aging reports, days sales outstanding (DSO), cash forecasting, bad-debt provision analysis, and customer concentration metrics.

• Collections outsourcing / third-party collections: manage difficult collections or aged receivables referrals.

• Cash forecasting and working-capital optimization: align collections activity with cash requirements and treasury.

• Month-end close and revenue support: support revenue recognition, accruals, and AR subledger reconciliation to the GL.

• Compliance and controls: sales tax handling, credit terms policy enforcement, segregation of duties, and audit trails.

Benefits

• Improved cash flow and reduced DSO.

• Fewer unapplied payments and billing disputes.

• Better customer relationships through timely, accurate billing and professional collections.

• More accurate financial reporting and audit readiness.

• Lower bad-debt expense and improved working-capital management.

Common challenges

• High levels of unapplied cash or unidentified payments.

• Frequent disputes and deductions from customers.

• Long collection cycles and high DSO.

• Inaccurate or late invoicing.

• Fragmented systems or poor integration with ERP/bank feeds.

• Insufficient credit controls leading to bad debt.

Records cleanup in bookkeeping services is the process of reviewing, correcting, organizing, and reconciling a company’s financial records so they are accurate, current, and ready for reporting, taxes, or audits.

Typical records cleanup work includes:

• Reviewing bank and credit card transactions

• Reconciling accounts with bank statements

• Correcting miscategorized expenses or income

• Removing duplicate or incorrect entries

• Updating missing transactions

• Matching invoices and payments

• Cleaning up accounts receivable and accounts payable

• Fixing payroll posting errors

• Adjusting journal entries

• Bringing overdue books up to date (“catch-up bookkeeping”)

• Ensuring financial statements are accurate

The goal is to produce reliable financial reports such as:

• Profit & Loss statements

• Balance Sheets

• Cash Flow reports

Records cleanup is often needed when:

• Bookkeeping has fallen behind

• Multiple people entered data incorrectly

• The business is preparing for tax filing

• A loan, audit, or investor review is coming up

• The company is switching accountants or bookkeeping systems

Records catch-up in bookkeeping services refers to updating overdue or neglected financial records so a business’s books are brought current.

This service is commonly used when bookkeeping has fallen behind for weeks, months, or even years.

Typical catch-up bookkeeping services include:

• Entering missing financial transactions

• Updating bank and credit card activity

• Reconciling past statements

• Recording unpaid invoices and bills

• Organizing receipts and supporting documents

• Correcting gaps in financial records

• Updating payroll and expense records

• Preparing accurate financial statements for prior periods

The purpose of catch-up bookkeeping is to:

• Restore accurate financial records

• Prepare for tax filing

• Improve cash flow visibility

• Support audits, loans, or compliance requirements

• Help business owners regain control of their finances

Payroll services in bookkeeping involve managing and processing employee compensation accurately and on time while maintaining proper payroll records and tax compliance.

Typical payroll bookkeeping services include:

• Processing employee payroll

• Calculating wages, salaries, overtime, and bonuses

• Managing payroll tax withholdings

• Filing payroll tax forms and reports

• Direct deposit setup and management

• Tracking employee benefits and deductions

• Maintaining payroll records

• Preparing W-2s and 1099s

• Monitoring paid time off and sick leave

• Ensuring compliance with federal and state payroll regulations

The purpose of payroll services is to:

• Ensure employees are paid accurately and on time

• Maintain compliance with tax laws

• Reduce payroll errors and penalties

• Keep payroll records organized and accurate

• Simplify payroll administration for business owners